Making MS Excel and PDF documents accessible

For whom?

The course is aimed at those who work with reporting, administration, budget documentation and statistics or similar in Excel. No matter what you work with, you need to know how to create accessible documents.

To get the most out of this course, we recommend that you first take the course Introduction to creating accessible documents.

About the course

During the course, you will not only learn the technical aspects of accessible document production in Excel, but also how to think about data tables, headings and charts to get the best possible foundation. We also go through complex applications such as the accessibility check and reading orders in post-processing, in Adobe Acrobat Pro.

After completing the course, you will have the knowledge to build accessible documents directly from scratch in Excel.

The course is based on Microsoft 365 in Windows. Some deviation may occur with functions for users who have Mac, and for those who have older versions of Excel.

Course content

• Knowledge of the tools available in Excel.
• Apply structure with headings, lists and body text.
• Create customised templates for design flexibility.
• Create and design accurate tables.
• Create effective alternative texts for images, charts and graphics.
• Create accessible instructions and error messages.
• Optimise tables and charts.
• Colour contrasts and colour blindness, tools and techniques.
• Understanding the accessibility check in Excel.
• Looking at the accessibility check in Acrobat.
• Manual testing with assistive technology.

After completing this course

After completing this course, you will be able to:

• Understand and apply structure using headings, lists, and body text in Excel.
• Design and utilise custom templates for enhanced flexibility in Excel.
• Create and format accurate tables and charts with accessibility in mind.
• Implement effective alt texts for images, charts, and complex graphics.
• Develop accessible instructions and error messages, and optimise colour contrasts.
• Utilise Excel's accessibility features and perform manual testing with aids.

How is the course delivered?

The course consists of two parts; a self-paced course followed by a teacher-led live session. 

Self-paced course on-demand

With this self-paced course, you get a basic overview, but also the opportunity to focus on selected areas that you have a particular need for. You can access the course when it suits you. The course is divided into parts - take one or more at a time. You can also use the course as a knowledge base; the search function makes it easy to find what you need.

This on-demand course consists of:

• 10 parts, totalling 60 minutes of recorded films and reference material
• Access to the course on-demand on Funka Academy's learning portal for 6 months.

Add a live course session

Do you need more advanced skills? Perhaps you are in, or about to enter, a role that requires in-depth knowledge of accessibility? Or do you simply feel that you learn best and most from live training?

We offer a supplementary course session as an extension and continuation of the self-paced course. It focuses on developing and applying your knowledge with opportunities for discussion, practical exercises and interaction.

• Live expert-led course session, 4 hours including short breaks, 13:00 - 17:00, CET Central European Time 
• Funka's certified accessibility experts lead the sessions.

Course certificate by Funka 

After completing the course, you will receive a digital Funka Course Certificate, indicating that you have participated and met the course requirements

You have continued access to the on-demand course material and knowledge bank for 6 months from the date of order.

  Terms and conditions when buying a course from Funka Academy