Making MS PowerPoint and PDF documents accessible

For whom?

The course is aimed at those who work with presentation documents, templates or are producers of presentations in PowerPoint. Whether you work in administration, marketing, sales or similar tasks, you need to know how to create accessible documents.

To get the most out of this course, we recommend that you first take the Introduction to creating accessible documents course.

About the course

During the course, you will not only learn the technical aspects of accessible document production in PowerPoint, but also how to think about navigation, graphic objects, animations, and colour and shape, to get the best possible foundation. We also go through complex applications such as accessibility control and reading orders in post-processing, in Adobe Acrobat Pro.

After completing the course, you will have the skills to build accessible documents directly from scratch in PowerPoint.

The course is based on Microsoft 365 in Windows. Some deviation may occur with functions for users who have Mac, and for those who have older versions of PowerPoint.

Course content

During the course you will, among other things:

• Knowledge of the tools available in PowerPoint.
• Apply structure with headings, lists, tables of contents, etc.
• Create headings, design and layout templates for flexibility.
• Customise transitions and animations.
• Create accessible tables.
• Work with links, page views and page structures.
• Create effective alternative texts for images, charts and other complex graphics.
• Mark up decorative images, headers and footers.
• Look at the benefits and limitations of auto-generated image descriptions.
• Optimise smartart graphics.
• Colour contrasts and colour blindness, tools and techniques.
• Available fonts.
• Language settings and saving correctly.
• Understanding the accessibility check in PowerPoint.
• Looking at the accessibility check in Acrobat.
• Manual testing with assistive technology.

After completing this course

After completing this course, you will be able to:

• Ensure that every slide in your PowerPoint presentations includes a heading to maintain proper structure and accessibility.
• Appropriately tag text boxes and other elements to enhance document accessibility.
• Use or avoid animations effectively to ensure they do not distract or hinder accessibility.
• Ensure the correct language is set for your documents to improve screen reader accuracy and compliance with accessibility standards.
• Save your documents in a way that preserves all accessibility features.

How is the course delivered?

The course consists of two parts; a recorded course followed by a teacher-led one-day live session. 

Self-paced course on-demand

With this self-paced course, you get a basic overview, but also the opportunity to focus on selected areas that you have a particular need for. You can access the course when it suits you. The course is divided into parts - take one or more at a time. You can also use the course as a knowledge base; the search function makes it easy to find what you need.

Watch a clip from the on-demand course with the avatar version of Arvid Jönsson, Accessibility Expert at Funka. 

This on-demand course consists of:

• 11 parts, totalling 50 minutes of recorded films and reference material.
• Access to the course on-demand on Funka Academy's learning portal for 6 months.

Add a live course session

Do you need more advanced skills? Perhaps you are in, or about to enter, a role that requires in-depth knowledge of accessibility? Or do you simply feel that you learn best and most from live training?

We offer a supplementary course session as an extension and continuation of the self-paced course. It focuses on developing and applying your knowledge with opprtuinities for discussion, practical exercises and interaction.

• Live expert-led course session, 4 hours including short breaks, 13:00 - 17:00, CET Central European Time 
• Funka's Certified Accessibility Experts lead the sessions.

Course certificate by Funka 

After completing the course, you will receive a digital Funka Course Certificate, indicating that you have participated and met the course requirements. 

You have continued access to the on-demand course material and knowledge bank for 6 months from the date of order.

Terms and conditions when buying a course from Funka Academy